edrock,
You raise a good point, although I’ve never had a problem like that I could imagine that would be a nightmare. Hey, I guess you have not read my post. If you become and approved vendor this process will become smoother.
Mcdonalds corporate not franchise operations will pay invoice on and approved vendor without the manager approval under a certain dollar amount. If you ever get caught submitting a false invoice deliberately you will be terminated and prosecuted.
1. Always put your vendor number on invoices with their store number and address. The address means nothing to them. They go by store number and your vendor number.
2. Send a copy of invoice directly to this addr. mcdonald corporate headquarters account payable the name of your representative. Some companies have reps. some you just get who ever they give you. Remember this is for mcdonalds corporate stores only. Each franchise operation will have different guidelines. The addr. For corp. is PO box 1721 oak brook IL 60522-1721 I fax a statement to my rep. she prefers that rather than dealing with the invoices. I would imagine that if you are doing work for the first time and they are setting you up as a new vendor it would take longer than normal. I love mcdonalds payment process, other operations such as tricon stinks. You need to jump through hoops to get paid. Each and every invoice needs not only be hand approved but stamped by the manager and approved by the district office. some invoices over certain dollar amounts need approval even higher up.
3. I personally in my contracts state we will obtain no signature for payment approval. Some out there may think that this is and impossible thing to do. I just tell my customers if we cant build a relationship of trust and respect then maybe we are not the company you should hire. Don’t get me wrong if they insist we will get signatures. Currently the signature I am required to get is low.
4. obtain a list of store number and manager names from head office. if you are a vendor they will send it.
remember this just because you do work for a company does not mean you are a vendor.
Most large companies have three different types of vendor requirements.
1. Temporary cash vendor. You have done work occasionally.
2. A regular vendor. This means they have some info such as your tax id and maybe have tagged you first name in a database. If and when they update they may purge your info from their system and make you fill it out again at a later date. They will send you a letter that they are updating their files. When in reality they threw you off because they where cleaning house.
3. Approved vendor. This is when you have filled out all paper work in triplicate giving all financial and personal info about your company. This is where you are establishing a common trust and legitimacy about your business to either purchasing agents and or area maintenance personnel. Predetermined pricing will be required. This protects them at later time so the vendor does not over charge them. This usually means someone important knows you personally.
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Ron Marshal Phoenix AZ
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